Executive Personal Assistant

What "Executive Personal Assistant" will do

• Perform a variety of secretarial and day-to-day operations involving highly confidential and sensitive information for the function head.
• Collaborate with partners across the business unit to provide value-added services to management and functional team members.
• Manage business calendars, schedule meetings and video conferences, make appointments, prioritize sensitive matters, and arrange overseas business trips.
• Ensure effective coordination with internal cross-functional teams for meetings and prepare for all administrative tasks, including email correspondence, meeting arrangements, and filing systems.
• Manage confidential corporate documents and ensure they are presented to the Executive for signing and filing.
• Perform any additional or ad-hoc duties (e.g. Organizing event, townhall) as required by superiors or related to business needs.

Qualification Requirements

• At least 7 years working experience in executive secretary or personal assistant areas in multi-cultural environment
• Good command of ENGLISH communication (verbal & writing) skills
• Ability to work and handle expatriate executive especially in multi-cultural environment
• Mature, active, fast response, service-minded and good interpersonal skills
• Self-starter with initiative, organizational skills and has a sense of urgency in every aspect of work
• Positive attitude, strong communication and collaboration skills
• Familiar with new meeting technology tools including teleconference and video conference
• Good computer skill in MS Office programs such as MS Excel, MS PowerPoint