Acting as the first point of contact for executives, employees, and external partners.
Managing information flow in a timely and accurate manner.
Managing executives’ calendars and setting appointments among partners.
Scheduling appropriate conference and meeting rooms, preparing, and distributing agendas and materials for meetings, meeting set up, and ensuring that all participants are well-prepared and informed.
Creating travel itineraries and general travel arrangements for the Executive team.
Assisting with special projects and events as needed including arranging venues, catering and security in line with DFAT procurement rules.
Assisting with other Operations team tasks and responsibilities when team members are on leave or travelling.
Selection Criteria
Must be a Thai national.
Minimum of 3 years’ work experience as an Executive Assistant, Personal Assistant, Secretary or similar role.
Experience managing an office, including managing calendars and maintaining office equipment.
Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint and SharePoint).
Outstanding organisational and time management skills with the ability to prioritise tasks and manage multiple projects simultaneously.
Excellent verbal and written communications skills in English, with ability to interact with people at all levels of the organisation.
Ability to maintain confidentiality and handle sensitive information appropriately.
Skills
Setting Appointments
Microsoft Office
Scheduling
Confidentiality
Operations Management
Executive Administrative Assistance
Functions
Administration & Office
Job Overview
Job Type:
Hybrid
Company
Adam Smith International
3 active jobs
Industry:
Consumer Goods, Retail & E-Commerce
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