Corporate Secretary Associate

Responsibilities

• Prepare, organize, and facilitate the meeting of shareholders, Board of Directors , Executive Committee and sub-committees, and shareholder's meeting
• Implement secretarial roles of the Board of Director, Executive Committee, and shareholder's meeting to distribute meeting agenda, scheduling meetings, recording and transcribe meeting minutes
• Ensure that the meetings conform to relevant laws and regulations, the company's articles of association, charters, including corporate governance practices
• Handle for important documents filing i.e. confidential meeting materials, shareholder registration, director registration, etc.
• Ensure that corporate information disclosure and related regulatory filings are in accordance with laws and regulations
• Coordinate with both internal and external parties to ensure good governance practices and in compliance with law and regulation
• Provide preliminary advice and recommendations pertaining to legal, regulatory, and governance issues and practices related to the Board of Director and sub-committees
• Support with entity incorporation and maintenance monitor book of shareholders, share certificates, file list of shareholders form (BOJ5), including preparation of application to register with the Department of Business Development or other government agencies
• Work closely with cross-functional teams, e.g. finance, tax and HR to support the business.
• Work alongside in-house lawyers on share transfers and capital injection projects
• Monitor suspicious transactions or unusual activity within related scope
• Perform other tasks assigned by the Executives, Executives Committee, Board of Directors and Shareholders’ Meeting of the company

Qualifications

• Bachelor’s degree in law, accountancy, business administration, or related fields
• At least 2 years of experience in the Corporate Secretary role or Legal role is a must
• Knowledge of business law and company law
• Having experience in secretary training courses will be an advantage
• Good personality, detail-oriented, service mind, and presentation skills
• Excellent command of English