About the job
This position compiles data, prepares and submits invoices for Australian and New Zealand project teams by performing the following duties:
- Works closely with project manager assuring that all costs are posted correctly prior to drafting the invoice.
- Coordinates all necessary cost transfers prior to drafting the invoice;
- Drafts and submits invoices for approval, assuring that accurate supporting documents (timesheets, expenses, etc.) are attached;
- Upon the approval and completion of the mandated QA/ QC processes finalizes invoices and submits them to the client;
- Updates and maintains Excel spreadsheets by entering data and utilizing sorting, lookup and general data manipulation functions;
- Prepares credit memorandums and journal entries as needed;
- Assists project managers with tracking budgets versus the actuals and other monthly financial management obligations.
- Highlight unbilled WIP to project managers and challenge them on the treatment of WIP as required.
- Contact clients for any late payment of invoice.
- Escalate non-billing and/or non-payments to Finance on a monthly basis.
- Prepare monthly reports such as WIP report, Client report, and other ad hoc reports as requested.
Position Specification
The individual in this position will have the following qualifications and skills:
- Bachelor Degree in Business Administration, Finance or similar;
- 3+ years of experience as a billing specialist in a corporate environment;
- Previous experience preparing/ computing/ processing invoices, including knowledge of accounts payable, and time and expenses would be ideal.
- Proficiency in Microsoft Office applications (Outlook, Word, and Excel- VLOOKUP, Pivot Table, sorting, and general data manipulation);
- Strong attention to detail, accuracy, organisational, and QA/QC skills;
- Fluent communication in English.
- Strong interpersonal and written and verbal communication skills (Professional level).
- Ability to work independently.
- Ability to learn and adapt to new systems and ways of working
- Have experience in dealing with large volume of data and raising large quantity of invoices
- Ability to handle large volume of queries from stakeholders
- Comfortable to work in different time-zones
