What will I be doing?
As the Purchasing Manager, you will be responsible for performing the following tasks to the highest standards:
- Be familiar with Hilton purchasing policies and procedures.
- Supervise and co-ordinate the work of the Purchasing team members.
- Follow up on supplier insurance coverage and compliance with global Hilton policy requirements to ensure insurance exemption is approved by Risk Management.
- Update the purchase order procedure and brief the team accordingly so that all team members are aware of the limits, approvals and purchase flow.
- Ensure that proper purchasing procedures are in place, with purchase orders placed only by the Purchasing department after due authorization by the Management.
- Ensure that competitive quotes are obtained as per policy.
- Review all purchase requests and purchase orders processed by your subordinates.
- Conduct market price surveys in coordination with the Cost Controller and Executive Chef on a regular basis.
- Ensure that price comparisons amongst other hotels is done on a regular basis and all efforts are exhausted in obtaining the best possible quotations.
- Maintain good relations with all hotel departments and suppliers.
- Ensure that all unmatched / open Purchase Orders are investigated, proper actions proposed and taken on a regular basis.
- Have strong knowledge of Microsoft Word, Excel and the hotel inventory / purchasing software.
- Ensure familiarity with and adhere to all local or global purchasing agreements and that the agreements are in accordance with Hilton's approval authority.
- Timely review of rolling contracts, noting that changes to the update can be carried out at most three times.
- Obtain Hilton Sourcing Centre’s approval prior to initiating tenders for potential purchase of goods / services in excess of $100,000.
- Undertake analysis of proposals when required and provide recommendations to the Director of Finance.
- Ensure that all month end procedures are strictly followed, and deadlines are met.
- Assist the Executive Chef in ensuring that food cost is kept to a minimum.
- Maintain an adequate and up to date filing system which include file management, contracts, bidding documents, purchase orders, etc.
- Liaise with related government departments on Animal & Plants Inspection, Wine & Tobacco License, and the Customs, etc.
- Prepare a purchase orders outstanding list for month end purposes.
- Ensure all documentation (purchase orders, invoices, delivery dockets, etc.) is forwarded to Accounts Payable on a timely basis.
- Conduct regular vendor visitations for high-risk suppliers.
- Minimize the risk of accidents and workers compensation costs by ensuring that correct work practices are used and that the area is safe from hazards.
- Handle all requests and enquiries in a timely, efficient and friendly manner.
- Perform any additional tasks assigned to ensure that the department functions smoothly.
- Strictly follow the code of conduct.
What are we looking for?
A Purchasing Manager serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
- College graduate.
- At least 2 years of working experience as Purchasing Supervisor or higher in the hospitality industry.
- Proficient in Microsoft Office applications.
- Able to lead, provide guidance and develop team members.
- Knowledgeable of supplies.
- Mature and reliable person.
- Good command of both written and spoken English to meet business needs.
- Prior experience in related work preferred.
- Able to be resourceful, creative and maintain flexibility.
- Flexible in relation to work hours, especially at month end and during stock take.
