Job Responsibilities:

Invoicing:

• Generate and process accurate and timely invoices for completed jobs, ensuring compliance with company policies and client requirements with verifying the accuracy of invoices before sending out to customers.
• Collaborate with the finance team to address any billing discrepancies and resolve invoicing-related issues promptly.
• Reconciliation invoice with revenue recognition and accrual, including create and maintaining accurate records of all invoices.
• Contact with customer and operation team to get supporting document to meet customer’s requirement.
• Developing and implementing procedures for efficient invoicing processes.

Operation Manager Support:

• Assist the operations team to recognize cost on timely basis.
• Ensure purchase order has been created and approved on timely basis with accuracy.
• Reconciliation cost, Purchase order, goods receipt/purchasing invoice to be in line with budget and forecast.

Administrative Support:

• Assist the operations team with administrative tasks to facilitate smooth day-to-day operations.
• Maintain organized records of job-related documents, including contracts, work orders, and client communications.

Client Communication:

• Act as a point of contact for clients regarding invoicing inquiries, ensuring prompt and professional responses to maintain positive client relationships.

Coordination:

• Coordinate with the operations team to gather necessary data.

Documentation

• Prepare and maintain comprehensive documentation related to job specifications, progress reports, and any changes in project scope.

Quality Assurance

• Conduct regular reviews of job documentation to ensure accuracy and compliance with company standards and client expectations.
• Any other duties and responsibilities as may be required within the physical constraints of this position.

Job Qualifications:

• Minimum Bachelor's Degrees in any business-related or engineering discipline.
• 2+ years experience in business analysis & financial analysis.
• Strong English communication skills
• Self-starter with solid interpersonal skills - projecting a very positive, customer-service-oriented attitude.
• Strong analytical skill to understand business.
• Attention to detail, ensuring all invoices are processed accurately, and maintaining records that correspond with the invoicing process. Therefore, you must have an eye for details, so no error goes unnoticed.
• Mathematical knowledge: have proficiency in basic math skills and be able to calculate taxes, discounts, and other financial transactions with precision.
• Team player with strong verbal and written communication skills - both from a functional and technical perspective.
• Thrives in a challenging work environment with many simultaneous priorities.
• Experience in Pivot table/ MS Excel/ PowerBI/ SQL is a plus.