Executive Assistant

Job Responsibilities:

• Manage the Director's calendar, schedule appointments, and coordinate meetings.
• Organize travel arrangements, including booking flights, accommodations, and transportation for the Director as needed.
• Handle phone calls, emails, and inquiries with timely and professional responses.
• Act as a liaison between the Director and internal staff, as well as external contacts, maintaining strong interpersonal relationships.
• Prepare and edit correspondence, reports, and presentations on behalf of the Director ensuring accuracy and professionalism.
• Distribute materials for meetings and presentations, ensuring that all necessary documents are prepared, organized, and available ahead of time.
• Support the Director’s cultivation activities by serving a VIP liaison, ensuring a positive experience for guests and dignitaries.
• Assist the Art Administrator in maintaining accurate and up-to-date databases, contact lists, and document archives.
• Collaborate with human resources on the onboarding of new employees, ensuring a smooth transition and integration into the organization.
• Assist the Art Administrator in organizing the library books and related materials, both physically and digitally.
• Provide assistance for the Director’s guests and other VIPs visiting the museum and other Dib-associated companies.
• Manage visitor access to our exhibitions and programs as needed.
• Maintain a high level of confidentiality regarding sensitive information.
• Perform other administrative duties and special projects as assigned by management.

Qualifications:

• Bachelor’s degree in business administration, management, or related field preferred.
• Fluency in Thai and English.
• Excellent organizational and time-management skills with meticulous attention to detail.
• Previous experience in administrative support roles, preferably in an art-related or cultural organization.
• Ability to multitask effectively.
• Excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
• Proficiency in Microsoft Office Suite.
• Flexibility to adapt to changing priorities and deadlines in a fast-paced environment.
• Passion for the arts and a commitment to supporting cultural enrichment of people is a plus.