Main Responsibilities:

• Administrative Support:
• Provide administrative support to the project team, including scheduling meetings, preparing agendas, and taking minutes.
• Assist with the preparation of project documentation, reports, and presentations.
• Maintain project files and ensure all documentation is up-to-date and properly stored.
• Coordination:
• Coordinate project activities and resources as directed by the Project Manager.
• Communicate with team members and stakeholders to provide updates and gather information.
• Facilitate communication and collaboration within the project team.
• Documentation and Reporting:
• Assist in the creation and maintenance of project plans, timelines, and budgets.
• Track project progress and update status reports regularly.
• Compile and distribute project-related documents and reports to stakeholders.
• Resource Management:
• Help manage project resources, including equipment and materials.
• Assist in monitoring project expenditures and tracking budget allocations.
• Coordinate the procurement of necessary supplies and services.
• Risk and Issue Management:
• Assist in identifying and logging project risks and issues.
• Support the development and implementation of risk mitigation plans.
• Monitor and follow up on action items related to project risks and issues.
• Quality Assurance:
• Assist in ensuring that project deliverables meet quality standards and requirements.
• Support the Project Manager in conducting quality reviews and audits.

Job Profile:

• Handle multiple tasks at the same time
• Work with multiple parties both internal and external
• Present in English and Thai from time to time
• Use computer programs (Advance Excel) regularly

Job Specification

Qualification:

Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.

• Understanding of grant management and allocations desired.
• Knowledge of employment law as it applies to the administration of benefits, leaves, etc., preferred.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Integrity, team spirit, and strong organizational skills.
• Proficiency in a Microsoft Office environment (Excel, Word for Windows) is strongly preferred.
• Excellent communication skills, both oral and written, are necessary.

Education:

• Bachelor’s degree in Business Administration, Management, or a related field preferred.

Experience:

• Previous experience in a project support or administrative role.
• Experience with project management software and tools is a plus.