Assistant Company Secretary

Responsibilities :

• Organize and oversee arrangements for meetings of the Board, related committees, and shareholders.
• Ensure meetings adhere to relevant laws, regulations, the Company’s Articles of Association, and best practice guidelines.
• Handle administrative and secretarial support, including coordinating with related parties regarding meeting agenda such as internal audit and external audit.
• Record and distribute minutes for respective meetings.
• Draft, review, and enforce Company policies.
• Represent the Company Secretary Office in correspondences with regulatory authorities on matters concerning meetings, corporate governance, and policy enforcement.
• Stay updated on laws and regulations affecting the Company and Board of Directors.
• Provide preliminary advice and recommendations pertaining to legal, regulatory, and governance issues and practices to internal stakeholders.
• Handle other tasks as assigned.

Qualifications :

• Bachelor's degree in Law, Accounting, Finance, or other related fields
• 2-5 years working experience in a corporate secretarial role, advantageous if at a listed company
• Experience in developing and implementing compliance policies and procedures
• Confident in providing support to high-level management and Board members
• Proficiency in English language
• Strong leadership and interpersonal skills
• Ability to work independently and as part of a team
• Attention to detail and accuracy
• Strong organizational and time management skills
• Ability to handle confidential information with discretion
• Ability to work collaboratively with cross-functional teams