Key Responsibilities
Event Planning and Coordination:
- Develop event concepts, themes, and objectives in collaboration with clients or internal stakeholders.
- Create and manage event timelines, ensuring all deadlines are met.
- Coordinate with vendors, venues, and other stakeholders to secure necessary services and supplies.
- Oversee the setup and breakdown of events, ensuring all logistics are executed smoothly.
Budget Management
- Develop and manage event budgets, ensuring costs are kept within allocated limits.
- Negotiate contracts with vendors and service providers to secure the best rates and services.
- Track and report on expenses, providing financial updates to stakeholders.
Team Leadership
- Lead and coordinate a team of event staff, volunteers, and contractors.
- Delegate tasks and responsibilities effectively to ensure efficient event execution.
- Provide guidance and support to team members throughout the event planning and execution phases.
Client And Stakeholder Communication
- Act as the primary point of contact for clients or internal stakeholders throughout the event planning process.
- Address any issues or concerns that arise promptly and professionally.
- Ensure client satisfaction by delivering high-quality events that meet or exceed expectations.
On-Site Management
- Oversee event operations on-site, ensuring everything runs smoothly and according to plan.
- Troubleshoot and resolve any issues that arise during the event.
- Ensure compliance with all relevant health, safety, and legal regulations.
Post-Event Evaluation
- Conduct post-event debriefs with clients and team members to assess event success and identify areas for improvement.
- Prepare and present post-event reports, including feedback, financial summaries, and recommendations for future events.
Qualifications
- Bachelor’s degree in Event Management, Hospitality, Marketing, Business Administration, or a related field.
- Minimum of 3-5 years of experience in event planning or project management
- Excellent organizational and time-management skills.
- Strong communication and interpersonal skills.
- Strong leadership and team management abilities
- Proficiency in project management
- Ability to manage multiple projects simultaneously and work under pressure.
- Adaptability to changing priorities and unexpected challenges.
- Strong problem-solving skills and attention to detail.
- Willingness and ability to travel extensively, including international destinations, to oversee and support event execution
- Willingness to work evenings, weekends, or holidays as required by event schedules.
- Fluent in English
- Only shortlisted candidates will be contacted **
Bangkok Office : The 9th Tower (MRT Rama 9)
