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    Executive Secretary

    Full-Time
    Bangkok, Thailand
    Posted: July 16, 2024
    Position Details

    Job Description

    • Provide administrative support to SVP Hotel Operations ASIA & VP Operations ASIA
    • Set up filing system and update index of files and form regularly
    • Keep records of travel expense and update travel schedule
    • Process cash advance and expense claims for the team
    • Update leave record and travel schedule for team
    • Ensure KPI report is updated for team
    • Coordinate and monitor all appointments, meetings to ensure that the schedule is logged, traced and remind all concerned
    • Prepare appropriate file, folder, and information for each meeting
    • Devise and maintain office system including data management, filing, etc.
    • Handling the incoming calls and information, obtaining all relevant information and passing on to appropriate personnel
    • Dispatch the mailings with appropriate contents, letters, envelopes, etc.
    • Maintain an adequate inventory of office supplies
    • Organize meetings, including scheduling, arranging conference rooms, sending reminders, and organizing catering when necessary.
    • Professionally greet and receive guests and clients.
    • Manage and coordinate travel and accommodation arrangements, prepare itineraries, book hotels, and arrange transportation both domestic and international routes for entire department.
    • Prepare monthly / quarterly PowerPoint presentations


    Qualifications

    • A minimum of 3-5 years' experience in executive secretary or admin role ideally in hospitality or similar environment.
    • Excellent time management skills and ability to multi-task and prioritize work.
    • Effective and professional communication abilities.
    • Professional writing capabilities, including being able to communicate with employees, vendors, and clients or guests.
    • Great customer service and interpersonal skills.
    • Strong organizational and planning skills
    • Proficiency in MS Office.
    • Proficient English communication



    Skills
    Office Equipment
    Professional Communication
    Professional Writing
    Hospitality Industry
    Interpersonal Skills
    Cash Advance

    Functions
    Administration & Office

    Job Overview

    Job Type:

    Full-Time


    Company

    Minor Hotels logo

    Minor Hotels

    26 active jobs

    Industry:

    Hospitality, Tourism & Travel

    Ready to Apply?

    Submit your application now and take the next step in your career journey.

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