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    Administrative Assistant

    Full-Time
    Bangkok, Thailand
    Posted: July 25, 2024
    Position Details

    Key Duties & Responsibilities

    • Maintaining project files and documents. S/he will maintain proper filing and ensure that all required supporting documents for all transactions follow both DAI (internal) and USAID rules and regulations.
    • Providing logistical support for project events and activities.
    • Performing receptionist duties: receiving and directing telephone calls, email communications, and in-person inquiries to appropriate staff members; takes and relays messages.
    • Conducting searches to find needed information, using internet or any other sources.
    • Coordinating conferences and meetings and arranging both in-house and external event
    • Taking meeting notes.
    • Supporting the Director of Operations in the coordination and follows up on all transportation logistics for staff and visits as needed.
    • Supporting consultants and project staff with administrative processes and requirements.
    • Scheduling and confirming appointments for clients, customers, or supervisors.
    • Overseeing and coordinating the need to purchase, receipt and distribution of office supplies and stationery.
    • Preparing all packages and documents for mail, courier, and messenger; and supervising their distribution.
    • Make travel arrangements for general and program management.
    • Help to manage petty cash.
    • Other administrative and operational support, as needed.


    Qualifications

    • Bachelor’s degree preferred and/or 2+ years of administrative assistance experience, or an equivalent combination of education and experience.
    • Experience using Microsoft Word, Excel, and PowerPoint.
    • Strong verbal and written communication in English and Thai.
    • Previous experience working with international NGOs or donors, such as USAID-funded projects is preferable.
    • Excellent attention to detail and ability to plan, organize, and prioritize multiple tasks remaining flexible while adhering to strict deadline.
    • Flexible to work under pressure and in response to changing needs.
    • Demonstrated initiative and self-motivation in handling all assigned tasks with minimal supervision.

    Skills
    Attention to Detail
    Office Equipment
    Administrative Assistance
    Administrative Processes
    Administration
    Petty Cash

    Functions
    Administration & Office

    Job Overview

    Job Type:

    Full-Time


    Company

    DAI  logo

    DAI

    10 active jobs

    Industry:

    Business & Professional Services

    Ready to Apply?

    Submit your application now and take the next step in your career journey.

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