Maintaining project files and documents. S/he will maintain proper filing and ensure that all required supporting documents for all transactions follow both DAI (internal) and USAID rules and regulations.
Providing logistical support for project events and activities.
Performing receptionist duties: receiving and directing telephone calls, email communications, and in-person inquiries to appropriate staff members; takes and relays messages.
Conducting searches to find needed information, using internet or any other sources.
Coordinating conferences and meetings and arranging both in-house and external event
Taking meeting notes.
Supporting the Director of Operations in the coordination and follows up on all transportation logistics for staff and visits as needed.
Supporting consultants and project staff with administrative processes and requirements.
Scheduling and confirming appointments for clients, customers, or supervisors.
Overseeing and coordinating the need to purchase, receipt and distribution of office supplies and stationery.
Preparing all packages and documents for mail, courier, and messenger; and supervising their distribution.
Make travel arrangements for general and program management.
Help to manage petty cash.
Other administrative and operational support, as needed.
Qualifications
Bachelor’s degree preferred and/or 2+ years of administrative assistance experience, or an equivalent combination of education and experience.
Experience using Microsoft Word, Excel, and PowerPoint.
Strong verbal and written communication in English and Thai.
Previous experience working with international NGOs or donors, such as USAID-funded projects is preferable.
Excellent attention to detail and ability to plan, organize, and prioritize multiple tasks remaining flexible while adhering to strict deadline.
Flexible to work under pressure and in response to changing needs.
Demonstrated initiative and self-motivation in handling all assigned tasks with minimal supervision.
Skills
Attention to Detail
Office Equipment
Administrative Assistance
Administrative Processes
Administration
Petty Cash
Functions
Administration & Office
Job Overview
Job Type:
Full-Time
Company
DAI
10 active jobs
Industry:
Business & Professional Services
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