Provide administrative support to SVP Hotel Operations ASIA & VP Operations ASIA
Set up filing system and update index of files and form regularly
Keep records of travel expense and update travel schedule
Process cash advance and expense claims for the team
Update leave record and travel schedule for team
Ensure KPI report is updated for team
Coordinate and monitor all appointments, meetings to ensure that the schedule is logged, traced and remind all concerned
Prepare appropriate file, folder, and information for each meeting
Devise and maintain office system including data management, filing, etc.
Handling the incoming calls and information, obtaining all relevant information and passing on to appropriate personnel
Dispatch the mailings with appropriate contents, letters, envelopes, etc.
Maintain an adequate inventory of office supplies
Organize meetings, including scheduling, arranging conference rooms, sending reminders, and organizing catering when necessary.
Professionally greet and receive guests and clients.
Manage and coordinate travel and accommodation arrangements, prepare itineraries, book hotels, and arrange transportation both domestic and international routes for entire department.
