HR Assistant

Ekino, powered by HavasCX, is a French company specialised in Conception, Design, Development and Maintenance of digital solutions: Digital Platforms, Websites, Mobile Applications.

We are part of the Havas/ Vivendi Group. We work with other agencies in the network or directly with Asian, European and American clients.

HavasCX is the global network brand, bringing together over 1,200 specialists in digital transformation, eCommerce, customer experience design and customer acquisition and engagement from Havas’ global and local agencies.

We build innovative solutions from the ground up with open technologies. Our solutions are integrated with legacy systems (e-commerce, billing, provisioning, leads, CRM,...) and help business and digital managers to meet their objectives.

We provide our services to large French and international groups. Projects range from 50 to 1000 days of development.

The Ekino Group is composed of 700 consultants and technical experts, located in France (Paris & Bordeaux), Vietnam (Ho Chi Minh City), United Kingdom (London), Singapore, India and USA (New York).

ekino in Vietnam

Ekino has been operating in Ho Chi Minh City since 2013, with around 200 employees.

We are specialised in Sage X3, Digital Architecture, eCommerce, Web Platforms, Mobile and Responsive Apps; Agile Development; ReactJS; AngularJS; NodeJS; Java; .Net; PHP (Symfony, WordPress, Drupal, Magento 2), User Experience, User Interface, Service Design; Cloud Services, DevOps.

HR Assistant (Recruitment-focused)

The position will report to the HR Specialist in all operations relating to recruitment, training, C&B and great-place-to-work activities contributing to organization development and employee engagement.

1. Recruitment

Source, screen qualified profiles for in-charge positions based on job requirements

Administer and coordinate the recruitment process with technical departments

Join the interview and evaluation for all positions

Manage the full applicant tracking system (ATS); communicate timely with candidates in the hiring process

Build and nurture talent pipeline to get ready for the organization growth

Coordinate employer branding and communication activities: job fairs, career talks, partnership with universities, meetups…

Conduct and improve orientation process for new hires to facilitate their good integration with the company

2. Training & Development

Support in seeking public training courses/ programs and administer training procedures accordingly

Coordinate the preparation to organize training courses in a professional way.

Monitor, track data to ensure training/ workshop/ seminars… in the company implemented in accordance with the training policy & plan

3. Compensation & Benefits

Coordinate the HR process in the company including but not limited to: relocation, and employment termination

Update employee data in an accurate and timely manner

Monitor the expiry of employee labor contracts

Deliver good HR service to employees; ensure excellent relations with the employees, give quick and pertinent answers to their concerns

Provide support to the performance evaluation process

Propose, and join in initiatives for developing resources, attract and keep talents for the company

4. Great-Place-To-Work activities

Advise the management on changes/ solutions to improve the HR services and enhance the inspiring working environment when necessary

Partner with Trade Union committee in organizing Company’s events, employee activities, team-building, and Great-Place-To-Work activities

Perform other ad-hoc tasks as assigned by the board of directors.

Desired Skills and Experience

Passionate in developing people's potential, with a strong desire to play an HR business partner role within the organization

Understanding of current HR legislation, policies and practices in Vietnam

Good organizational skills, resourceful

Proactive and ability to successfully complete multiple projects with changing priorities

Good communication and negotiation skills

Being careful, detail-oriented, and keen on working with figures

Confidentiality commitment

Good teamwork skills

High level of verbal and written English skills

Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint).

Why ekino?

High-ownership working environment: You will take full responsibility and control of your missions contributing to the team's success

Continuous skill improvement with new technologies, challenging projects, on-the-job coaching, and training programs

Annual performance review & bonus: recognize your efforts and identify development/ improvement needs

Clear career path: define your career development with long-term vision

Be secured in your mind with employee’s care: private healthcare insurance package, medical check-up, support allowance...

Great-place-to-work activities (company trip, sport clubs...): enhance teamwork spirit and facilitate your work-life harmony