Key Duties & Responsibilities
Financial Management:
- Establish and maintain finance, accounting, and procurement guidelines with adequate system controls to protect against financial misstatement.
- Manage, process and account for all expenditures under the PAGI Project.
- Provide USAID with annual expenditure budgets and quarterly forecasts.
- Work closely with other department groups on accounting systems and financial planning.
- Coordinate annual and other financial audits—including preparation of supporting schedules and information—respond to auditor questions and consolidate report formats.
- Work with COP to allocate project funds among various program activities.
- Prepare regular financial reports for appropriate management as necessary or requested.
Subcontracting and Procurement:
- Coordinate with DAI Home Office on execution of international contracts.
- Help negotiate contracts, including property leases, on behalf of DAI.
- Ensure adherence to DAI policies in the procurement of goods and services and ensures proper files/documentation are maintained.
- Advise on contractual and financial matters with USAID and subcontractors.
- Oversee and ensure proper maintenance of documentation and reporting in accordance with USAID and DAI guidelines.
- Establish clear grants policies, update the grants manual as needed, and ensure effective communication for systematizing grant award administration procedures that blend technical and operational innovation.
Operations and Human Resources:
- Responsible for identifying areas where policies, procedures and/or practices may not be fully aligned and advising project management with options and recommendations.
- Responsible for coordinating with various departments, i.e., procurement, logistics, Human Resources, Inventory Management, Technical/Delivery, and other areas.
- Responsible for overseeing all operational processes related to new project office.
- Establish project administrative policies and procedures in accordance with USAID rules and regulations and DAI policy.
- Support the identification, approval, hiring, and mobilization of STTA and consultants
Staff Supervision:
- Supervise, support and evaluate the performance of the team members under his/her responsibility.
- Assume overall responsibility for project finance and administration.
Qualifications
- Bachelor’s degree required; Master’s degree preferred. Degree in Business Administration, Finance, or another related field.
- At least 10 years of professional experience, including increasingly responsible operations management experience, preferably with donor-funded organization.
- Demonstrated experience working with diverse teams in a fast-paced environment.
- Knowledge of USAID rules and regulations, and/or DAI policies, procedures and systems a plus.
- Excellent interpersonal skills, including a track record of successful coordination and effective working relations with a wide range of stakeholders (e.g., vendors, service providers).
- Demonstrated ability to handle sensitive and confidential information responsibly and ethically.
- Strong communication skills both written and oral in English.
