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    Administrative Assistant

    Full-Time
    Bangkok, Thailand
    Posted: August 19, 2024
    Position Details

    Your typical day would include task such as:

    This role will be responsible from keeping the office running smoothly, planning company events, preparing reports as and when required. Key responsibilities are –


    General Office Administration

    • General administration, supporting teams and light project management. For example, Office Fit-Out and Relocation.
    • Manage office stationery which includes purchasing and negotiating with office suppliers and, identification of new suppliers for competitive pricing when necessary.
    • Keep stock of kitchen supplies and place orders when necessary.
    • Responsible for all internal and external mail distribution and administration and meeting room bookings.
    • Assist in organizing and providing administrative support with company events (Annual Christmas Party and International day, Sales Conferences) and monthly Townhall meetings.
    • Assist in organizing and providing administrative support for other local initiatives such as International Women’s Day, learning week, lunch and learn management, external office visitors, Christmas party etc.
    • Providing support with inbound regional & group visitors
    • Manage international travel arrangements for all employees and business appointments.
    • Responsibility for catering services for business functions
    • Responsible for coordinating all local communications and sending through to TH teams.
    • Ensure office & meeting rooms are presented to a high standard.
    • Any other ad-hoc duties


    Finance and Sales Admin Support

    • Responsible for processing and arranging payments for all insurance claims, company vehicle registrations, CTP slips, infringement notices and raising purchase orders.
    • Manage all queries, monthly ,sorting and sending all company invoices, adjustment, and credit notes.
    • Setup new staff users ,Request access for new staff and prepare for all necessary stuff for new joiner.
    • Scan the cheques to the CoE team for processing & handover the physical cheques to the courier for banking and scan supplier invoices, dunning letters, employee expenses or other documentation as required to CoE team for processing & file hard copies locally.
    • Scan & forward the export invoices to customers in PNG, Fiji & Vanuatu.
    • Open customer returns or other mails and forward them to CoE for further actions.
    • Administration and processing of PR’s and PO’s in the MyRequisitions system.
    • Expense management and provide administration support to Country General Manager.
    • Responsible for document storage / Document destruction/archiving – Invoices need to be stored in hardcopy locally for easy access & evidence (Hardcopy is checked by tax bureau/government) – or/and manage any 3rd party storage company assigned to this task.
    • Prepare presentation and gathering information from stakeholder to support General Manager
    • Compile sales/activity reports as requested and provide statistical information to management, as required.
    • Provide support to Management team and Sales teams with travel bookings, expense claims etc.
    • Assist with production and dispatch of customer agreement letters.
    • Prepare annual company return, and other documents as required for the Company Directors.
    • System Administrator of RS Financial Institutes Maintain Banking Signatory, Authority and Staff access levels.
    • Manage deadlines for statutory reporting and maintain Property & Contractual register.
    • Organise, attend and take minutes for sales, commercial and management meetings.
    • Assist seller to all necessary task may have on case by case basis


    To be a successful candidate, you need to have the following:

    • At least 3 years’ experience in an Office administration

    • Good time management, planning and organizing skills

    • Good written and verbal in English communication skills

    • Attention to detail and customer focus

    • Positive attitude, ability to multi-task and good problem-solving skills

    • Sound experience in general office procedures

    • Ability to work in a team environment

    • Proficient in MS Office




    Skills
    SAP Products
    Positive Attitude
    Administration

    Functions
    Administration & Office

    Job Overview

    Job Type:

    Full-Time


    Company

    RS Asia Pacific logo

    RS Asia Pacific

    3 active jobs

    Industry:

    Other

    Ready to Apply?

    Submit your application now and take the next step in your career journey.

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