Functional Responsibilities:
Summary of Key Functions:
- Implementation of operational strategies and procedures
- Accounting and administrative support for personnel on official duty travel
- Knowledge building and sharing
- Ensures implementation of operational strategies and procedures, focusing on the achievement of the following results:
- Supporting full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies.
- Assistance with input to the content of internal Standard Operating Procedures (SOPs) from an operational perspective, in consultation with the direct supervisor and office management.
- Provides accounting and administrative support for personnel on official duty travel by reviewing and approving non-standard travel requests within the Travel Authorization and DSA Automation (TADA) tool according to the following duties:
- Checking information of DSA requests submitted via the Travel Authorization and DSA Automation (TADA) tool.
- Reviewing of DSA documents for accuracy.
- Providing guidance and support to personnel on travel requests, procedures and regulations.
- Answering queries and solving routine administrative and issues; escalating non-routine queries and issues to supervisor.
- Supporting maintenance and easy-retrieval of the team’s operational records and periodic reports on service delivery, ensuring both accuracy and safekeeping of confidential materials.
- Monitoring changes of trips and tracing if any travel adjustments occur. Communicating with the responsible persons to correctly recover the overpaid funds in due time. Keeping records of the evidence for reference and tracking.
- Assisting in the creation and updates of the calculation or communication templates as necessary.
- Performing other travel expense-related tasks as required and specified by either the direct supervisor or the team lead.
- Ensures facilitation of knowledge building and knowledge sharing, focusing on the achievement of the following results:
- Participation in finance-focused and travel-related training.
- Contributions to knowledge networks and communities of practice.
Education/Experience/Language requirements:
Education:
- Completion of secondary school or equivalent is required.
- A Bachelor's Degree or Master's Degree, preferably in Business Administration, Public Administration, Finance, and/or related fields is desirable and may substitute some required years of work experience.
- Specialized training in finance is desirable.
Experience:
- A minimum of 4 years of operational experience in finance or administration is required.
- Ability to work with computers, particularly office software packages (e.g. G-Suite, MS Office), spreadsheets (e.g. Google Sheets, Excel) and web-based management systems is desirable.
- Experience in UN system organizations is desirable.
Language Requirements:
- Fluency in written and oral English is required.
- Knowledge of a second UN working language is desirable.
