Personal Assistant to Director

Key Responsibilities:

1.Calendar Management:

• Maintain and organize the CEO's schedule, coordinating meetings, appointments, and events.
• Anticipate and prioritize commitments, making efficient use of the CEO's time.

2.Communication:

• Act as the primary point of contact for internal and external communications on behalf of the CEO.
• Draft, review, and respond to emails, letters, and other correspondence.

3.Travel Arrangements:

• Arrange and coordinate the CEO's domestic and international travel, including flights, accommodations, and transportation.
• Prepare detailed travel itineraries.

4.Meeting Coordination:

• Organize and facilitate meetings, conferences, and board sessions.
• Prepare meeting agendas, take minutes, and ensure follow-up on action items.

5.Confidentiality:

• Handle sensitive and confidential information with the utmost discretion.
• Manage confidential documents and maintain a high level of confidentiality.

6.Administrative Support:

• Provide administrative support such as document preparation, filing, and record-keeping.
• Assist in the preparation of reports, presentations, and other materials.

7.Task Prioritization:

• Prioritize and manage multiple tasks to ensure deadlines are met.
• Proactively identify and address potential issues before they arise.

8.Special Projects:

• Assist in special projects, research, and initiatives as assigned by the CEO.
• Collaborate with other executive assistants and team members as needed.

Qualifications:

• Proven experience as a Personal Assistant or Executive Assistant, preferably supporting high-level executives.
• Exceptional organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Strong problem-solving skills and the ability to work independently.
• Discretion and professionalism in handling confidential information.

Education and Experience:

• A bachelor's degree in business administration, management, or a related field is preferred.
• Previous experience supporting C-level executives is highly desirable.
• Proficiency in office software and relevant technology.