Assistant / Secretary

Responsibilities:

• Act as a liaison between Head of Maintenance/Commercial and various internal and external stakeholders.
• Assist the executives and Head of Maintenance in handling special projects, internal/external events and ad-hoc assignments when required.
• Provide general administrative support to executives including expatriates and visitors, monitor and ensure all information flows.
• Maintain and organize both physical and digital documents, ensuring they are accessible and properly filed.
• Arrange management meeting and summarize key discussion points in minutes of meeting including follow up outstanding tasks to ensure proper execution.
• Manage and coordinate the Head of Maintenance/Commercial’s time, priorities, travel arrangement and itinerary, ensuring optimal time allocation and coordination including pool car management.
• Prepare information and documents, edit correspondence, communications, presentations, reports, and statistical charts for internal and external audiences.
• Manage integration of new office technologies and systems as appropriate.
• Maintain highest level of confidentiality of all sensitive or proprietary information.
• Perform other duties as assigned by Head of Maintenance.

Qualifications:

• Proven experience as an Executive Assistant or similar role.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel and PowerPoint).
• Ability to handle multiple tasks with prioritization.
• Excellent adaptability and problem-solving skill.
• Excellent language skills (written and spoken) in English and Thai are required.