Executive Assistant

Responsibilities

The position holder will be responsible for:

• Acting as the first point of contact for executives, employees, and external partners.
• Managing information flow in a timely and accurate manner.
• Managing executives’ calendars and setting appointments among partners.
• Scheduling appropriate conference and meeting rooms, preparing, and distributing agendas and materials for meetings, meeting set up, and ensuring that all participants are well-prepared and informed.
• Creating travel itineraries and general travel arrangements for the Executive team.
• Assisting with special projects and events as needed including arranging venues, catering and security in line with DFAT procurement rules.
• Assisting with other Operations team tasks and responsibilities when team members are on leave or travelling.

Selection Criteria

• Must be a Thai national.
• Minimum of 3 years’ work experience as an Executive Assistant, Personal Assistant, Secretary or similar role.
• Experience managing an office, including managing calendars and maintaining office equipment.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint and SharePoint).
• Outstanding organisational and time management skills with the ability to prioritise tasks and manage multiple projects simultaneously.
• Excellent verbal and written communications skills in English, with ability to interact with people at all levels of the organisation.
• Ability to maintain confidentiality and handle sensitive information appropriately.