Office Support Admin II

Responsibilities

• Coordinates the administrative activities of an office; Evaluates office production and devises alternative methods to improve workflow; Oversees opening, sorting and routing of incoming and makes preparations for outgoing correspondence, post, mail and packages; organizes special mailings.
• Coordinates the receipt, storage and issuance of stationery and office supplies; oversees periodic inventories and reorders items as required.
• Acts as the first point of contact for internal facilities issues and logs all maintenance, cleaning and office/location services and refers related issues to the appropriate personnel; negotiates contracts for services such as cleaning and maintenance.
• Autonomy: Seasoned individual contributor who provides assistance and training to lower level employees. Performs a wide variety of non-routine clerical and administrative tasks and may support special projects or assignments. Works under limited supervision.
• Organizational Impact: Works to deliver day-to-day objectives with significant impact on achievement of results for the job area Work involves obtaining or providing information or data requiring some explanation or interpretation. Work consists of tasks that are typically not routine.
• Innovation and Complexity: Makes minor changes in systems and processes to solve problems or improve effectiveness of job area . Expected to independently propose solutions to problems for manager review.
• Communication and Influence: Communicates typically with internal and external contacts . Obtains and provides information on matters of moderate importance to the job area.
• Leadership and Talent Management: Responsible for providing guidance, coaching and training to other employees within job area.
• Required Knowledge and Experience: Requires broad practical knowledge of operational systems and practices typically gained through extensive experience and/or education. Requires minimum of 4 years of relevant experience .