Job Responsibility

• Preparing reports, memos, invoices letters, and other documents.

• Filing and retrieving corporate records, documents, and reports.

• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

• Helping prepare for meetings.

• Accurately recording minutes from meetings.

• Greeting visitors and deciding if they should be able to meet with executives.

• Using various software, including word processing, spreadsheets, databases, and presentation software.

• Reading and analyzing incoming memos, submitting, and distributing them as needed.

• Performing office duties, including ordering supplies and managing a records database and budget.

• Experience as a virtual assistant.

• Provide general administrative support.

Job Qualification

• Proven experience as an executive assistant or other relevant administrative support experience.

• Fluency in the English Language is a must

• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)

• Ability to organize a daily workload by priorities.

• Must be able to meet deadlines in a fast-paced quickly changing environment.

• A proactive approach to problem-solving with strong decision-making skills.

• Professional level verbal and written communication skills.

• Outstanding organizational and time management skills

• Discretion and confidentiality