Duties And Responsibilities
Subaward Management
- Review subaward (sub-grant or sub-contract) packages prepared by Country Office and project teams to ensure completeness of documentation and compliance with FHI 360 and donor policies and procedures;
- Liaise with Finance, Contracts, and Technical teams to provide necessary feedback to improve different elements subaward packages (such as budgets, budget narratives, negotiation memorandum, program descriptions, etc)
- Guide Country Office and project teams in choosing the correct contracting mechanism for any given subaward, and work closely with the Contracts Management department to address any subaward-related issues and questions;
- As needed, liaise with Project/Country teams to monitor pipeline of subaward expenditures and manage subaward development and modifications timeline;
- Ensure all subaward documentation is properly filed.
Program Management and Technical Quality
- Monitor Key Performance Indicators (Prime Award Management, Financial Management, Technical Quality) for projects in assigned countries on a quarterly basis, communicating any issues to the leadership.
- Coordinate and contribute to the development, review, and submission of funder progress reports and other deliverables as needed.
- Support the design, implementation, monitoring, and reporting of projects and subawards across the region.
- Schedule periodic calls with Country and Project teams to discuss operational, programmatic, financial and technical progress and updates.
- Provide in-person and/or remote support to country offices or project teams on new project start-up as well as grant processing close-out activities to ensure compliance to FHI 360 and funder requirements.
- Liaise with different department in the Regional Office and HQ to find solutions to operational, programmatic, contractual, and financial issues facing Country or Project teams, ensuring FHI 360 and funder policies and procedures are followed.
- Build program management capacity of country and project teams (including sub-awardees, as needed) through in-person/virtual mentoring sessions, workshops and trainings to improve performance and streamline operations
- Raise awareness and, where applicable, provide training on operational and policy updates to project/country teams in collaboration with HQ and/or Regional teams.
- Perform other relevant duties as assigned.
Procurements and Consultant Hiring Management
- As necessary, recruit consultants and other vendors to perform technical/professional as well as commercial services for FHI 360 projects.
- Review procurement and consultant packages prepared by Country Office and project teams to ensure completeness of documentation and compliance with FHI 360 and donor policies and procedures.
- Process consultant and other vendor payments as necessary.
Business Development
- Provide business development support as Technical Budget Lead to Business Development Team and other tasks, as requested.
- Provide writing and editing support in the preparation of pre-capture/capture and proposal development efforts, which may include executive summaries, technical narratives, staffing and management plans, workplans, past performances, biosummaries, CV/resumes, capability statements, etc).
- Assist with planning and research in support of regional business development opportunities
Knowledge, Skills And Abilities, Expertise And Complexity
- Knowledge of development programs in developing countries in Asia and Pacific region.
- Strong and demonstrated program/project management skills. Holding Project Management certification is preferred.
- Works on problems of diverse scope that require review of various factors.
- Exercises good judgment with selecting methods and techniques to determine appropriate action.
- Builds productive working relationships internally and externally.
- Excellent written and oral communications skills in both English and Thai.
- Works well in cross-cultural settings.
- Excellent at working in team settings.
Working Conditions And Physical Requirements
- Usual office working conditions; ability to travel internationally as required.
MINIMUM REQUIREMENT STANDARDS
- Bachelor’s degree in management, international development/studies, or social sciences
- At least 3-5 years of experience with NGOs or funding organizations involving program implementation and management. Previous working experience on USAID rules and regulations is a plus.
- Ability to supervise and support the management of programs for multiple programs across the Asia Pacific region.
- Proven experience in program management, monitoring and evaluation and reporting in diverse settings.
- Ability to manage and support the capacity building of multiple country programs in the Asia Pacific region.
- Superior written and oral communications skills in English
