Responsibilities:

• Report to the chairman and often liaise with board members.
• Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points.
• Convene and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments.
• Provide legal, financial, and/or strategic advice during and outside of meetings.
• Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee.
• Maintain statutory books, including registers of members, directors, and secretaries.
• Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.
• Liaise with external regulators and advisers such as lawyers and auditors.
• Manage contractual agreements with suppliers and customers.

Qualifications:

• Have extensive experience in company secretary
• Able to act independently without direct supervision
• Experienced with commercial contract reviews and advise
• Experienced in real estate law and business is a plus
• Proficiency in spoken and written English.
• Master's degree in law is a plus but not necessary
• Strong communication and presentation capability