[Chubb Life] Head of General Admin, Real Estate and Procurement

1. General Administrative Services

• Provide office and location support activities, including clerical duties, to ensure smooth day-to-day operations.

• Identify, enhance, and implement specific processes and procedures to maximize operational efficiency.

• Ensure the correct functioning of facilities, office, and business support services.

• Manage office supplies, equipment maintenance, and other administrative needs.

• Ensure compliance with local laws and regulations related to administrative operations.

2. Procurement

• Acquire goods and services in a timely, cost-efficient, and reliable manner while maintaining high standards of quality and compliance.

• Identify organizational requirements, evaluate potential suppliers, negotiate contracts, and manage supplier relationships.

• Collaborate closely with stakeholders and departments to understand their needs and provide strategic sourcing solutions.

• Monitor market trends, optimize supplier performance, and implement sustainable procurement practices.

• Manage risks associated with supplier contracts and ensure compliance with procurement policies.

3. Real Estate and Facilities Management

• Support business units in providing cost-effective and efficient real estate solutions aligned with corporate and business unit plans.

• Oversee real estate strategy and portfolio management, including lease agreements and property acquisitions.

• Provide facility-related services, including facility management, build-outs, office moves, furniture, equipment, and other changes.

• Ensure facilities are well-maintained, safe, and compliant with health, safety, and environmental standards.

• Manage relationships with landlords, property management companies, and facility service providers.

4. Leadership and Team Management

• Build, lead, and mentor a high-performing team across general administration, property management, and procurement functions.

• Set clear goals and performance expectations for team members.

• Foster a culture of collaboration, accountability, and continuous improvement.

5. Strategic Planning and Reporting

• Contribute to the development of the company’s operational strategy and ensure alignment with business objectives.

• Prepare and present regular reports on administrative, property, and procurement activities to senior management.

• Identify risks and develop mitigation plans to ensure business continuity.

Qualifications

Education and Experience

• Bachelor’s degree in Business Administration, Supply Chain, Real Estate, or a related field. 

• A Master’s degree is a plus.

• Minimum of 8-10 years of experience in general administration, procurement, and real estate/facilities management, preferably in the financial services or insurance industry.

• Proven experience in managing large-scale facilities and procurement operations.

Skills and Competencies

• Strong leadership and team management skills.

• Excellent negotiation and vendor management abilities.

• In-depth knowledge of procurement processes, real estate strategy, and administrative operations.

• Strong analytical and problem-solving skills.

• Ability to manage multiple priorities and work under pressure.

• Excellent communication and interpersonal skills.

• Proficiency in English and Vietnamese (both written and spoken).

Other Requirements

• Familiarity with local laws and regulations related to property management, procurement, and general administration in Vietnam.

• Willingness to travel as needed.