Key Responsibilities

Strategic Workplace Management:

• Oversee and implement workplace strategies that enhance productivity, well-being, and collaboration across METSA & Asia Offices.
• Develop and lead METSA & Asia-wide workplace standards, ensuring alignment with global strategies.

Operations & Facilities Management

• Manage day-to-day operations of workplace services, including facilities maintenance, security, cleaning, and safety protocols.
• Oversee vendor relationships, negotiating contracts, managing performance, and ensuring cost efficiency.
• Ensure facilities meet compliance and regulatory standards across all locations.

Workplace Experience & Culture

• Design and implement initiatives that foster an engaging, inclusive, and productive workplace environment.
• Act as the main point of contact for METSA & Asia employees regarding workplace services and provide an exceptional employee experience.

Space & Resource Planning

• Lead space planning, utilization, and office design to accommodate changing business needs.
• Manage office moves, expansions, and changes in layout, ensuring minimal disruption to operations.

Sustainability & Environmental Responsibility

• Develop sustainability programs to reduce the environmental impact of workplace operations (e.g., energy efficiency, waste reduction).
• Align workplace services with ESG goals and sustainability initiatives.

Financial Management

• Oversee budget planning, forecasting, and management for workplace services within METSA & Asia.
• Track and report on cost metrics, identifying opportunities for operational efficiencies.

Health & Safety Compliance

• Lead health and safety programs, ensuring compliance with local regulations and maintaining high standards across all locations.
• Implement policies for crisis management and emergency preparedness.

Skills Required

SKILLS AND EXPERIENCES QUALIFICATIONS:

• Leadership & Collaboration: Strong leadership skills with the ability to manage, motivate, and collaborate with cross-functional teams.
• Communication & Interpersonal: Excellent communication skills with the ability to influence stakeholders across all levels of the organization.
• Analytical & Problem-Solving: Ability to analyze data, assess trends, and implement innovative solutions to improve workplace efficiency and employee satisfaction.
• Project Management: Strong organizational and project management skills, with the ability to handle multiple initiatives and drive results within tight deadlines.
• Financial Acumen: Proficiency in budgeting, forecasting, and financial analysis to manage workplace services costs effectively.
• Technical Skills: Familiarity with workplace management software, facilities management platforms, and health & safety tools.
• Cultural Sensitivity: Ability to navigate and manage cultural differences across all locations.

Experience Required

• Workplace/Facilities Management: 7+ years of experience in workplace services, facilities management, or corporate real estate, ideally with experience in a regional or global role.
• Vendor & Contract Management: Extensive experience in managing vendor relationships and negotiating contracts across multiple locations.
• Health, Safety, & Compliance: Demonstrated experience in developing and implementing health, safety, and compliance programs within a corporate environment.
• Budget & Financial Management: Solid experience managing budgets and optimizing cost structures within workplace services.
• Project Management: Hands-on experience managing office projects, including relocations, renovations, and office expansions.
• Sustainability Initiatives: Experience leading sustainability and environmental responsibility programs within workplace operations is preferred.

Leadership

• Owners’ Mindset: The Ice Creams separation is an exceptional opportunity to design something new – with no holy cows or periphery to limit your vision. We need someone who can think boundary-less & fully own this agenda
• Agile Mindset & Design Thinking: Fast, iterative, prototype thinking
• PERSONAL MASTERY: Sets high standards for themselves. Has emotional intelligence to take feedback, manage mood and motivations, and build empathy for others.
• PASSION FOR HIGH PERFORMANCE: Generates intensity and focus to motivate people to deliver results at speed. Takes personal responsibility and accountability for execution and results.