Executive Assistant to CFO

We are seeking a dedicated Executive Assistant to support our Chief Financial Officer, an expat. We encourage applications from candidates with relevant experience, an audit background, advanced English skills, and an interest in the fitness industry. RESPONSIBILITIES: Calendar Management: • Manage the CFO's complex calendar proactively, scheduling appointments (both internal and external), meetings, and conference calls across various time zones. • Prioritize appointments and commitments based on strategic importance and urgency. • Anticipate potential conflicts and resolve scheduling issues proactively. • Prepare and distribute daily/weekly calendar briefings to the CFO. Travel Management: • Create comprehensive travel itineraries, which include flights (commercial and private), hotel accommodations, ground transportation (car rentals, limousines), and visa/passport assistance. • Research and compare travel options to ensure cost-effectiveness and convenience. • Prepare detailed travel briefings, including flight confirmations, hotel information, meeting agendas, and local contact information. • Manage travel expenses and reconcile expense reports. Communication Management: • Screen and prioritize incoming calls, emails, and correspondence, responding on behalf of the CFO when appropriate. • Draft and edit correspondence, reports, presentations, and other documents. • Manage the CFO's contact database and ensure accurate records. • Prepare meeting agendas and presentations. • Take minutes during meetings and ensure action items are tracked and completed. Document and Information Management: • Organize and maintain physical and electronic files, ensuring easy retrieval of information. • Manage confidential documents with discretion and maintain data security. • Research and compile information from various sources to support the CFO's decision-making process. • Prepare presentations, reports, and spreadsheets as needed. Financial Administration: • Process and track invoices, payments, and expense reports. • Assist with budget preparation and monitoring. • Reconcile credit card statements and petty cash accounts. • Prepare financial reports and analyses as directed by the CFO. • Assist with the preparation of financial documents for audits. Project Coordination: • Support the CFO in managing special projects, including tracking progress, coordinating resources, and ensuring timely completion. • Assist with event planning and coordination, including conferences, seminars, and corporate events. • Conduct research and gather data to support project initiatives. Liaison and Relationship Management: • Serve as a liaison between the CFO and internal stakeholders (executive team, department heads, employees) and external stakeholders (clients, vendors, investors). • Build and maintain strong relationships with key contacts. • Represent the CFO professionally in all interactions. Confidential Matters: • Handle sensitive and confidential information with discretion and integrity. Personal Support (as needed): • Run personal errands for the CFO as needed (e.g., dry cleaning, gift purchases). • Make personal appointments. Other Duties: Perform other duties as assigned by the CFO.