Accountabilities:
- Performs intermediate-level billing activities for all project types (CPFF, T&M, Fixed Price) and various customers for the contract billing, AR and revenue recognition department.
- Ensures all bills are current and invoicing documents conform to required Funder contract standards, follow company guidelines and are aligned with US Government FAR, CAS, and 2 CFR 200 regulations, as required.
- Uses the financial billing system to accurately prepare bills, reconcile invoices and complete NICRA rate adjustments
- Provides analysis of costs incurred in accordance with contractual, company and federal requirements to determine billable costs and required supporting documentation for processing.
- Independently identifies and escalates any system invoice calculation errors and billing/payment issues management and either leads or supports issue resolution, depending on complexity.
- Reconciles projects costs to billed costs and maintains a complete and systematic set of billing records.
- Prepares reports in anticipation of financial reporting timelines.
- Reconciles any funder required report documentation to system generated invoices.
- Creates custom reports, maintains financial filing systems, and uploads invoices to a shared storage location for company records.
- Submits timely and accurate invoices directly to funder or through online customer portals, when necessary
- Produces a monthly reconciliation consisting of a thorough analysis of project and billing costs with an explanation of any unbilled costs.
- Must be able to read a contractual document and interpret and apply the rules and regulations related to financial billing, funding, and reporting
- Collaborates with the program staff and external clients to provide accurate and timely invoices that are compliant with the proposed budget and/or contractual documents.
- Participates in special research and analytical projects related to Contract Billing, AR & Revenue Recognition department.
- Performs other duties assigned.
Applied Knowledge & Skills:
- Independently interpret and apply thorough knowledge of Generally Accepted Accounting Principles (GAAP) and their application.
- Apply thorough knowledge of applicable information technology to perform the billing duties.
- Demonstrated ability in account and vendor statement reconciliation.
- Strong dispute resolution skills.
- Strong attention to detail to ensure a high level of accuracy.
- Exceptional analytical and problem solving skills.
- Ability to be proactive, handle multiple responsibilities, meet deadlines, prioritize and manage numerous independent tasks and work effectively under pressure.
- Exceptional communication and presentation skills, verbal and written.
- Ability to effectively influence others inside and outside the organization as well as champion and implement ideas.
- Ability to exercise good judgment and discretion in confidential matters
- Ability to demonstrate ethical conduct and decision-making skills.
- Must be an independent working with the ability to multitask and consistently meet tight deadlines.
Problem Solving & Impact:
- Works on problems of moderate scope where analysis of situations or data requires a review of a variety of factors.
- Exercises judgment within defined procedures and practices to determine appropriate action.
- Builds productive internal/external working relationships.
- Has ability to recognize situations that deviate from accepted practice.
- Follows specific standards and procedures to resolve; variations must be approved by manager before taking action.
- Errors may negatively impact departmental function and ability to meet deadlines.
Supervision Given/Received:
- Work is supervised and specific instructions are given for new activities or special assignments.
- May offer ideas and suggestions for improving efficiency, but does not change procedures without supervisor’s approval.
- May determine methods and procedures on new assignments.
- Typically reports to a Manager.
Education:
- Bachelor’s Degree or its International Equivalent in Accounting, Finance, Business Administration or a combination of education and experience in a related field.
Experience:
- Typically requires a minimum of 3+ years’ experience in an Accounting, Finance, Billing or related field.
- Experience in billing and knowledgeable of work breakdown structures.
- Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and data entry / automated accounting systems.
- Prior work experience in a non-governmental organization (NGO).
- Understanding of US Government FAR, CAS and 2 CFR 200 regulations
- Advanced skills in MS Office Suite (Word, Outlook, Excel, PowerPoint, and Access)
- Strong Analysis and problem solving skills
- Understanding of US Government FAR, CAS and 2 CFR 200 regulations.
- Must be an independent worker with the ability to multi task and consistently meet tight deadlines.
- Prior work experience in a non-governmental organization (NGO).
Typical Physical Demands:
- Typical office environment.
- Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
- Ability to sit and stand for extended periods of time.
- Ability to lift/move up to 5 lbs.
Technology to be Used:
- Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel requirements:
